The dialog when you reply to a message requesting read receipts: Is turned off and on in Tools, Options, Preferences, Email Options, Tracking with the choices of always respond, never respond, or ask each time. Default Policy tag (DPT) with move to Archive action always overwrites the Retention Policy tag (RPT) or the Personal tag (PT), when the age limit for retention of DPT is lower than of RPT or PT. Can vba(for outlook) do these 2 things or not? Now remove everything from the policy except the default archive tag (Figure 2). You should have a long list (around 40ish), including Profiles. The Open or Save dialog that displays when you open an attachment is not controlled by this registry key. for example, if its in the inbox with a 1 year policy, and you move an old item to a folder with 6 month policy, it's now governed by the 6 month policy. Users can also use the Exchange admin center (EAC) to select additional personal tags that aren't linked to their retention policy. If mailboxes with retention policies don't have retention tags linked to them, this may cause mailbox items to never expire. If you've set the deleted item retention period to zero days, items are permanently deleted. Can't change retention policy in Outlook - Microsoft Community It's just warning you that moving the item to a new folder has the potential to change the current policy applied to the item. Microsoft 365 retention policies process both the primary and archive mailboxes, so if we leave the default archive tag in place, MFA will respect its instructions to move items to the archive, and then respect the policy settings to remove items. For details about how to create retention tags, see Create a retention policy in Exchange Server. I have read everything about licensing. Retention policies are covered by Office 365 E3 or above (Exchange Online Plan 2). Burnout expert, coach, and host of FRIED: The Burnout Podcast Opens a new windowCait Donovan joined us to provide some clarity on what burnout is and isn't, why we miss Time difference between Outlook and Teams, Intune repeatedly uninstalling software - then re-installing it, New MS365 OWA Can't share folder - btconnect, https://docs.microsoft.com/en-us/exchange/security-and-compliance/messaging-records-management/default-folders. In these cases, consider the additional time it may take the users to catch up on their mail before removing them from retention hold. Fantastic piece ! I want the warning #32 above enabled and I want to lock it down so it is always enabled. Retention tags are classified into the following three types based on who can apply them and where in a mailbox they can be applied. " so the retention policy are based on the message age. The retention age for non-recurring items (such as email messages) is calculated differently than items that have an end date or recurring items (such as meetings and tasks). Retention tags can be linked to or unlinked from a retention policy at any time, and the changes automatically take effect for all mailboxes that have the policy applied. A mailbox item can also have both types of tags applied. Is there any licensing implications with retention policies, in particular for shared mailboxes? It is the only value in Point_String. The Start-ManagedFolderAssistant cmdlet forces the MFA to process a mailbox, but the point of delay is getting the Microsoft 365 retention policies published to Exchange Online. Best practices and the latest news on Microsoft FastTrack, The employee experience platform to help people thrive at work, Expand your Azure partner-to-partner network, Bringing IT Pros together through In-Person & Virtual events. I think you should start with Microsoft 365 retention policies and use them to control the retention/deletion of email. * If you disable a retention tag, the Managed Folder Assistant ignores items that have that tag applied. Emulates the behavior when the user empties the Deleted Items folder. License: In this strategy, we remove Exchange personal, folder, and default tags from the set of mailbox retention policies assigned to user mailboxes and replace them with retention policies and label publishing policies. The Managed Folder Assistant applies the retention policy by inspecting items in the mailbox and determining whether they're subject to retention. Microsoft 365 retention policies operate on a container basis (the mailbox) and dont include move to archive as a retention action. It then stamps items subject to retention with the appropriate retention tags and takes the specified retention action on items past their retention age. We have set archiving policy on legacy portal and Retantion policy on Compliance portal. The Managed Folder Assistant is a throttle-based assistant. A retention policy can have the following retention tags: One DPT with the Delete and allow Recovery or Permanently delete actions, One DPT for voice mail messages with the Delete and allow recovery or Permanently delete action. Items should move to the archive first (say after two years) and remain there until removed by the Microsoft 365 retention policies. There can be a change of the Primary mailbox data as new emails are coming in but why will there be so much difference in Archive data. Personal retention tags exist to allow users to mark folders (except the default folders such as the Inbox) and individual items for special retention processing. In Microsoft Exchange Server and Exchange Online, Messaging records management (MRM) helps organizations to manage email lifecycle and reduce legal risks associated with e-mail and other communications. Many of Microsoft Outlook's dialogs have a "Never show this dialog again" checkbox. Users aren't required to file messages in managed folders based on retention requirements. Remove messages based on folder location. Exchange mailbox retention policies have a single default archive tag and nothing else. When a retention tag is removed from the retention policy applied to a mailbox, the tag is no longer available to the user and can't be applied to items in the mailbox. Users can also use the OWA settings dialog to select additional personal tags that aren't linked to their retention policy.
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